The rules and regulations governing degree requirements and academic policies and procedures are listed in the Graduate Catalog.

The offices of the individual graduate programs are responsible for maintaining and updating the student academic records on file in the Office of the Graduate Division of the School of Arts and Sciences. Thus, graduate chairs and graduate group offices serve as the primary student contact for almost all academic record keeping. The most important exception is course registration which students do by PennInTouch.

Records on grade changes, approvals of transfer credit, and the satisfaction of degree requirements are submitted by graduate groups to the Office of the Graduate Division of the School of Arts and Sciences. Students must contact their graduate chair to arrange for a leave of absence, withdrawal, or readmittance, and to transfer within the University from one graduate group or school to another. The Office of the Graduate Division of the School of Arts and Sciences processes these changes in student status, but all petitions and approvals originate at the graduate group level.

Graduate students who have a concern about a course should discuss the matter first with the instructor and then with the graduate chair. Concerns about a matter related to the degree program, rather than a specific course, should be discussed with the graduate chair. Students whose problems remain unresolved may discuss them with the Associate Dean for Graduate Studies. Consult the graduate chair and business administrator of your graduate group for further information. Or get further details here about:

  • course registration
  • change of grade
  • transfer credits
  • completion of degree requirements
  • leave of absence or withdrawal
  • change of graduate group or school division
Student Financial Records

Adjustments to students' bills for tuition and general fees are processed in the Office of the Graduate Division of the School of Arts and Sciences. Students should contact their graduate group's Business Office for questions regarding stipend payments. All other financial business is resolved through the Office of Student Financial Services.

Biographic and Demographic Records

A variety of University offices handle the following biographic and demographic records: change of address name changes Penn identification card.